Federation of Customs & Excise and Revenue Retired Staff Associations
Minutes of the Annual General Meeting of The Federation held at the Landsdowne Hotel Eastbourne at 1800hrs on 5th May 2009
with
Peter Trevett in Chair and 29 members present.
1.Apologies:-
A. Cross-Rudkin (Treasurer) D. Pugh, & N. Pugh
2. Minutes. Minutes of the AGM held at The Hydro Bowness in 2008
were accepted as a true record.
Proposed
J. Weeden Seconded G.
Hodson
4.
Chairman’s Report (The web pages and to all affiliate
contacts/reps.)
The Chairman updating his report indicated that he would be raising some issues re Reunions
under
A.O.B. A request for the deletion of Ron Sanders from e-mail
circulation lists was endorsed.
Adoption
moved J.Quinlan seconded. D.Lowe.
Carried
5.
Secretary’s Report (The web pages and to all affiliate
contacts/reps.)
The Secretary updated his report by outlining the background to his assuming the Editorship of THE BOND
and explaining the delay in the April (Feb) Issue. In response to questions re non-receipt of recent issues he
asked that members advise him of non-receipt of the April issue so that he could make a block request for
additions to the NDSC circulation list.
He sought support for expenditure for hosting the web pages independent of the present arrangements,
which was agreed.
Adoption
moved D.Walton seconded D.
6.
Treasurer’s Report (The web pages and to all affiliate
contacts/reps)
The Treasurer reported a current balance of £1738.52.
His
recommendation for the affiliation fee remain at £25.00 was
accepted.
Adoption
moved D.Lowe seconded A.
Carruthers Carried
7.
Election of Officers & Appointment of Examiners
Nominations:-
Chairman P. Trevett Vice Chairman J. R. Wright
Secretary P. Houghton Treasurer No nominations from the floor A.Cross-Rudkinto be invited to continue.
Examiners L.Ashplant/P.Bown
Block
proposal Moved D.Davis seconded J.Weeden
Carried
8. Other
Business.
After discussion it was agreed to cancel this item and transfer the Quiz/Raffle to the final night. Substitute arrangements for a
Tuesday night activity as would the determination of a suitable coach trip would be left in the hands of
himself/the Secretary/ D. Davis /Leeds CERRSA.
consideration by a wider audience.
the Chair would write to him accordingly.
noted in the Chairman’s report was raised. It was moved M. Morris seconded D. Lowe that this should be formally
recognized by the meeting. It was agreed the Chair would write to his widow Sheila Sanders and a donation of £100.00
would be made to one of the many Charities Ron was involved with.
Denis & Susan Holmes and Allan Carruthers for
their work in organizing the 2009
with general acclaim.
There being no further business the meeting closed at 1820 hrs .
Paul
Houghton Secretary
Reports
Chairman’s Report -2008/9
For all CERSA members 2008 was a particularly sad year with the sudden death of Ron Sanders. For Sheila our deepest sympathy in her tragic loss. For us we have lost a father figure and it is an end of an era.
This era is marked not only with the loss of Ron but the ageing and mortality of our membership. This I think can be seen by the reduced numbers who went to the Windermere Reunion in 2008 and for Eastbourne even fewer have booked. While for some this may be because they have been to these venues before, for many it is because of the distance they have to drive that prevents them from attending. For this reason I and Paul Houghton are looking at venues in the Midlands and shall report our success if any at the Eastbourne AGM.
Finally as announced at last years AGM Tony Cross Rudkin and I will not be standing for office in 2009/2010 and here it is fitting that I ask all of you to recognise the outstanding work that Tony has done over more years than I care to remember in keeping Focerrsa together. I trust that there will be volunteers to take our places.
Peter Trevett, Chairman 02/01/2009
Secretary
Communications
• The June BOND carried reports of the Windermere Reunion and minutes of the Focerrsa AGM (Thank you Dave Taylor THE BOND Editor. Dave has now resigned. His Role has been taken over by Ivor Davis whose details are on the web page.)
• .In May the Focerrsa leaflet was updated distributed in June with the BOND. Copies were provided for Pre-retirement Courses.
• Significant activity has been relayed to the CERSA reps and others by e-mail.
• The Web pages have been maintained on a regular basis and the BOND has carried other items.
Correspondence / Committee Meetings.
• No significant items. Routine correspondence has been dealt with on receipt.
• The Officers have consulted but no meetings required.
Our thanks are due to the Department for its continued support
and particularly to John Gunner and the Repro Unit and Zila
Siddiqui at NDSC for printing and distribution services and
updating the circulation lists.
On the personal front, if re-elected at the 2009 AGM I will serve only for one further year with the new Officers. A handover of both the Secretarial duties and Web page maintenance can then proceed. The issue of a new web name can then be decided and will conveniently coincide with the web name renewal date. .
P J Houghton Secretary................02/01/2009
Treasurer’s Report and Accounts.
This is my sixth and final Report. I am not
standing for re-election next April. By then I will be aged
77,and think it is time a younger person took over.
This last year has continued to be one of financial stability for
the Federation. The National Deposit Friendly Society has
continued to advertise in the Bond. Their adverts have now
contributed £150 to our funds. The Retired Members Society
of the Sports Club considered that they were unable to affiliate
to the Federation, but made a donation of £25.
The problems connected with financing the Reunion continued at Windermere. That we made a profit of £45-53 was due to a magnificent response to the raffle. The major difficulty is the financing of two coaches for the trip. Coach costs have risen, and the need to accommodate all those who wished to go meant that a large loss was inevitable on that item. At the AGM it was agreed that the Eastbourne Reunion should run one coach only, on a first come first served basis.
I propose that the affiliation fee for 2009/2010
remain at £25.Accounts for the year ended 30/9/08 have
been examined by the appointed examiners an d certified as
satisfactory. A copy of the accounts will be published in next
February’s Bond.
I would like to take this opportunity to thank Peter Bown and Les
Ashplant for their unfailing good humour, despite my foibles, and
their excellent efficiency, during my treasurer ship
A.Cross-Rudkin,
Hon. Treasurer, ...............30/12/2008
FEDERATION OF CUSTOMS & EXCISE
AND REVENUE RETIRED STAFF ASSOCIATIONS
ACCOUNTS
1ST OCTOBER 2007 TO 30TH SEPTEMBER 2008
INCOME
£
£
2007/8
2006/7
BALANCE
B/F
1490.77
1418.65
DONATION
25.00
25.00
AFFILIATION
FEES
300.00
300.00
ADVERTISING
150.00
nil
REUNION (WINDERMERE)
408.29
nil
-
----------
----------
2374.06
1743.65
EXPENDITURE
CHAIRMAN
NIL
NIL
SECRETARY
17.08
16.17
TREASURER
5.70
6.76
HONORARIUM
200.00
150.00
BOND
EXPENSES
50.00
50.00
WEB
COSTS
NIL
23.49
STATIONERY
NIL
6.46
WINDERMERE
REUNION
362.76
nil
BANK
BALANCE
1738.52
1490.77
----------
----------
2374.06
1743.6
A.CROSS-RUDKIN,
HON. TREASURER.
02/10/2008
WE HAVE EXAMINED ALL THE RECEIPTS AND PAYMENTS AND ARE SATISFIED
THAT THEY
CORRECTLY REFLECT THE FINANCIAL POSITION OF THE FEDERATION AS AT
30TH
SEPTEMBER 2008
L.ASHPLANT & P.BOWN ................................. HON EXAMINERS